What is a food site sponsor?

Sponsors are organizations (private and public non-profits, schools, local and county governments, camps, etc.) that are approved by the Arizona Department of Education (ADE) to operate the Summer Food Service Program (SFSP) and serve FREE meals to children.  Sponsors are responsible for complying with all Federal and State regulations relating to the SFSP.


Non-School Organizations: If your organization is not a school, you must apply as a simplified Summer Food Service Program (SFSP) sponsor. All new and returning organizations must attend training.

School Food Authorities: Schools participating under the National School Lunch Program may apply as a simplified or seamless sponsor. Only public or private non-profit school food authorities are eligible to participate as a seamless sponsor. The training for school sponsors will be held in conjunction with the School Foods Processing Conference, but you must register for them separately.

If you are interested in participating in the SFSP in 2015, please register for the SFSP Summit through the Arizona Department of Education (ADE) at: www.ade.az.gov/onlineregistration. and click on the ”Health & Nutrition Services: Summer Food Service Program (SFSP)” link. Space is limited. No other trainings are scheduled at this time. If you are unable to attend, you will not be able to participate as a SFSP sponsor in 2015; however you may be able to participate as a site under another participating sponsor.

The training/Summit for Simplified SFSP sponsors will be held on:

    WHEN: February 17, 2015 from 8:00 AM - 5:00 PM

The training/Summit for seamless SFSP sponsors will be held on:

    WHEN: February 18, 2015 from 8:00 AM - 12:00 PM

Both Trainings will be held at:

    WHERE: Mesa Convention Center
    263 North Center Street
    Mesa, Arizona 85201

Please register for all trainings and workshops online at www.ade.az.gov/onlineregistration. Sign up early as trainings and workshops fill up quickly.

Guidance Manuals

The U.S. Department of Agriculture (USDA) provides guidance manuals that outline the regulations governing the Summer Food Service Program (SFSP). These guidance manuals are revised annually and are the primary sources of information regarding the SFSP for sponsors to follow.

Please check back later for the 2015 Guidance Manuals


Frequently, USDA and ADE update or revise the guidance related to the SFSP regulations. These updates are posted here in a memo format during the program year in which they were released. It is the sponsors’ responsibility to check for new memos regularly.  All Child Nutrition Program memos can be found on the Arizona Department of Education website.

Program Year 2014

HNS 64-2013 Census Data Release Fiscal Year 2014

HNS 65-2013 Smoothies Offered in Child Nutrition Programs

HNS 66-2013 Use of School and Census Data

HNS 67-2013 Available Flexibilities for CACFP At-risk Sponsors and Centers Transitioning to the Summer Food Service Program

HNS 68-2013 Sponsors Operating in Multiple States in the Summer Food Service Program

HNS 69-2013 Mobile Feeding Options in Summer Feeding Programs

HNS 70-2013 Promoting Nutrition in Summer Meals

HNS 71-2013 Expanding Awareness and Access to Summer Meals

HNS 72-2013 Meal Service Requirements

HNS 73-2013 Summer Food Service Program Questions and Answers 2014

HNS 74-2013 Effective Date of Free or Reduced Price Meal Eligibility Determinations

HNS 75-2013 Summer Food Service Program 2014

HNS 01-2014 SFSP Program Year 2014 Application and Program Announcement

HNS 03-14 Simplified Summer Food Service Program FSMC and Caterer Registration

Program Year 2013

 CN 001-13 Federal Small Purchase Threshold Adjustment

CN 002-13 Procurement Geographic Preference QAs Part II

CN 004-13 Summer Feeding Option for School Food Authorities

CN 005-13 Determining Area Eligibility Based on School Data

CN 007-13 Summer Food Service Program Questions and Answers

HNS 01-2013 Standard Contract Threshold

HNS 02-2013 Site Caps

HNS 03-2013 Tax Exempt Status for Nonprofit Churches

HNS 04-13 SFSP Program Year 2013 Application and Program Announcement

HNS 12-2013 Demonstration Project for Non-Congregate Feed for OUtdoor SFSP Sites Experiencing Excessive Heat

HNS 13-2013 Eligibility Based on Census Data 2013 Release

HNS 21-2013 2013 Edition of Q & A for the NSLP Seamless Option of the SFSP

HNS 24-2013 Guidance Related to the ADA Amendments Act

HNS 30-2013 Questions and Answers Regarding the Participation of Head Start Programs in Child Nutrition Programs

HNS 36-2013 Transitioning from the SFSP to the CACFP At-Risk Afterschool Meals

Program Year 2012

01-12 Free and Reduced Price Meal Applications - Requests for Additional Information

02-12 Rural Development's Community Facilities Program

03-12 Eligibility Based on Census Data

04-12 Sponsors Operating in Multiple States in the Summer Food Service Program

05-12 Clarification on the Offer Versus Serve Option in the Summer Food Service Program

06-12 Update School Meal Programs FSIS

07-12 Serving Additional Foods in the Summer Food Service Program

08-12 SFSP Program Year 2012 Application and Program Announcement

09-12 Guidance on the Food Donation Program in Child Nutrition Programs

10-12 Eligibility Based on Census Data 2012 Data Release

11-12 Guidance on Income Eligibility Determinations and Duration

12-12 Disaster Responses and Child Nutrition Programs

13-12 Guidance on Prohibition of Separation by Gender in Schools During School Meals

 14-12 Smoothies Offered in the Child Nutrition Programs

15-12 2012 Waiver of Congregate Feeding Requirement for Outdoor Feeding Sites Experiencing Extremen Heat

16-12 Tribal Participation in the Child and Adult Care Food Program and the Summer Food Service Program

Program Year 2011

01-11 Further Clarification in Crediting for Donated Foods when Contracting with FSMC's

02-11 Healthy Hunger Free Kids Act of 2010

03-11 Mandatory Reporting of DUNS Number

04-11 Revision of School Gardens Memo CN# 05-10

05-11 Effects of Busing on Area Eligibility

06-11 Eligibility Requirements and Site Limits for Private Nonprofit Organizations in the SFSP

07-11 SFSP PY 2011 Application and Announcement

08-11 Outreach to Households on the Availability of SFSP Meals

09-11 Guidance in Crediting "for and use of" Donated Foods in Contracts with FSMCs

10-11 Clarification in Crediting "for and use of" Donated Foods in Contracts with FSMCs (First and Final Contract Years)

11-11 Child Nutrition Reauthorization 2010:  Privacy Protection and the Use of Social Security Numbers in Child Nutrition Programs

13-11 Waiver of Site Monitoring Requirements in the SFSP

14-11 Waiver of Meal Time Restrictions and Unitized Meal Requirements in the SFSP

15-11 For-Profit Locations as Meal Sites in the SFSP

Program Year 2010

01-10 Exclusion of Military Combat Pay from Income Eligibility Determination

02-10 P-SNAP Benefits for Children Eligible to Receive Free/Reduced Price Meals During School Closures 

03-10 Update to Memo CN# 04-10

06-10 SFSP PY 2010 Application and Announcement

07-10 Eligibility of Hatian Refugees for the Child Nutrition Programs

08-10 Update to Memo CN# 02-10

10-10 Exclusion of Military Pay for Income Eligibility Determination-Revised

11-10 Disclosure Requirements for the Child Nutrition Programs

 Program Year 2009

01-09 Small Purchases Threshold

02-09 SFSP PY 2009 Application and Announcement

03-09 Avoiding Excess Production and Food Waste at SFSP Sites

04-09 School  Closings for H1N1 Outbreaks with Q & A

06-09 Catalogue of Federal Domestic Assistance (CFDA) Number for Identifying Commodity Assistance during A-133 Audits

07-09 Additional Q & A for School Closures During H1N1 Outbreaks

Program Year 2008

01-08 Operation of Child Nutrition Programs During a Pandemic

02-08 Food Service Management  Company Contracts

03-08 Crediting of Corn Meal and Corn Flour for Grains/Breads Component

04-08 SFSP PY 2008 Application and Announcement

06-08 Food Program Permanent Service Agreement

Program Year 2007

01-07 Intercession Requirements Reminder

02-07 Summer Food Service Program Participation Questionnaire

03-07 SFSP PY 2007 Application and Announcement

04-07 Area Eligibility Duration in the SFSP

05-07 Migrant Site  Eligibility Determinations

06-07 Internet and/or Electronic Communication in the Child Nutrition Programs and Q & A

Program Year 2006

01-06 Traditional SFSP Memo Notifying of Simplified

02-06 Seamless SFSP Memo Notifying of Simplified

03-06 SFSP PY 2006 Application and Announcement

04-06 2006 SFSP Week Proclamation

05-06 SFSP 2006 Desert Oasis Award Nominations

06-06 SFSP Intercession Site Eligibility Update 

Program Year 2005

01-05 SFSP Intercession Site Eligibility

06-05 Seamless Summer Feeding Meal Patterns

07-05 SFSP and the Outreach Day

08-05 Seamless Summer Option Q & A

09-05 New Seamless Summer Web System

10-05 SFSP Awards Memo

36-05 SFSP PY 2005 Application and Announcement



Each year, the Arizona Department of Education (ADE) and the U.S. Department of Agriculture (USDA) recognize the efforts and successes of outstanding sponsors operating the Summer Food Service Program (SFSP).  Nominate your organization by submitting the nomination forms below.

AZ Desert Oasis Awards



USDA Sunshine Award Winners

Winners  Sunshine Award Application
2013  2014